Job Description

As an Administrative Assistant (Contract), you will lead administrative tasks in support of 5 VP’s onsite in our McLean, VA headquarters. You will be responsible for calendar management, domestic and international travel itineraries, meeting and event planning and more.

More specifically, you will:

• Route calls and emails to appropriate Team Members on behalf of the executive
• Prepare business letters, agendas, and presentations, typically using Microsoft Office
• Successfully partner with internal departments resolving day-to-day administrative challenges.
• Implement and monitor programs as directed by management and see the programs through to completion
• Handle inventory of assets and supplies for current Team Members and assist with onboarding new Team Members
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment and storage
• Schedule and handle all meetings, interviews, events and other similar activities for the executive and performing multifaceted general office support
• Assist in the preparation of regularly scheduled reports to include submitting and reconciling expense reports

What are we looking for?

The success in this role will demonstrate itself through the following attributes and skills:

• Excellent social and communication skills
• Aptitude for staying calm and effective while handling multiple concurrent demands and prioritizing responsibilities
• Solves problems effectively and creatively while maintaining a high level of professionalism and integrity

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

• Three (3) years of administrative experience
• Experience supporting multiple senior leaders concurrently in a large corporate environment
• Experience with MS Office Suite or related software and programs
• Experience booking domestic and international travel
• Excellent verbal and written communication

I t would be helpful in this position for you to demonstrate the following capabilities and distinctions:

• BA/BS Bachelor's Degree
• Advanced proficiency in MS Outlook, PowerPoint and Excel
• Experience with Concur, travel, and expense system

• Seniority Level

Associate

• Industry
• Hospitality
• Employment Type

Contract

• Job Functions
• Administrative
• Skills
• Administrative Assistance
• Communication
• Meeting Planning
• Concur
• Calendaring
• Itineraries
• Microsoft Excel
• Microsoft Office
• Expense Reports
• Microsoft Outlook

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