Job Description

Location: Grand Rapids, MI

Job Type: Full-time (Mon-Fri, 8am-5pm)

Salary: $27-$28/HR

Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously.

Responsibilities

Executive Support

• Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting
• Coordinate meetings, conference calls, and internal events
• Prepare reports, format documents, and assist with LinkedIn/profile updates
• Distribute monthly office newsletters and marketing communications
• Track time and support CPA/CPE tasks and other OMP initiatives
• Liaise with clients, schedule restaurant reservations, and arrange gifts as needed
• Provide light tech troubleshooting and document e-signature support

Event Support

• Assist in planning, coordinating, and executing internal and off-site events
• Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance
• Book venues, assist with restaurant reservations, send calendar invites, and register guests
• Perform site visits, coordinate event logistics, and ensure setup is aligned with plans
• Manage catering orders and track event invoices/records
• Act as on-site point of contact during events and coordinate with facility and hospitality teams

Qualifications

• Previous experience in an administrative or executive support role
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Friendly, polished, and professional with strong communication skills
• Strong attention to detail, ability to multitask, and commitment to confidentiality
• Positive attitude and team-first mindset

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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