Job Description

About Us

Rev up your career at WeatherTech Raceway Laguna Seca! Since 1957, Laguna Seca has hosted major motorsports events and other entertainment activities, serving as an economic engine for Monterey County. We’re passionate about precision, innovation, and creating moments that fans and partners will never forget.

Start your engines! Join our dynamic team as an E vent Operations Intern and be at the heart of creating unforgettable experiences at WeatherTech Raceway Laguna Seca! The Event Operations Intern is responsible for supporting the smooth and efficient functioning of WeatherTech Raceway Laguna Seca's daily operations March 1st through September 25th, including all major events. This internship is designed to give hands-on experience in the fast-paced environment of operations and motorsports event management.

This position involves supporting the Vice President of Events and Event Operations Manager with various operational activities, including vendor communication, workflow and gaining valuable experience to pursue a career in hospitality, operations, or event management. If you thrive in energetic environments, love problem-solving, and are eager to learn, this role is perfect for you! Your enthusiasm and proactive attitude will contribute significantly to the success of our events while developing valuable skills for your future career.

Duties

Operational & Administrative Support

• Provide daily administrative support for the Event Operations department, including scheduling, meeting documentation, and cross-departmental reporting.
• Coordinate with internal teams (Marketing, Sales, Ticketing, and Facilities) to ensure seamless day-to-day operations and event readiness.
• Manage event logistics , including inventory tracking, equipment supplies, and the administration of overnight vehicle parking applications.
• Support financial workflows by tracking vendor invoices, reconciling services rendered, and maintaining pricing summaries.

Event Planning & Coordination

• Assist in drafting event documentation , including run-of-shows, minute-by-minute schedules, and operational checklists for contractors.
• Support vendor management by maintaining contact lists, tracking deliverables, and assisting with the Request for Proposal (RFP) process.
• Collaborate with safety and medical teams to organize action items and document safety inspections and compliance milestones.
• Track event agreements and ensure all compliance documentation and deliverables are met by external partners.

On-Site & Live Event Execution

• Serve as an operational runner during live event days, providing high-level support to senior leadership and event staff.
• Assist with on-site vendor logistics , including check-ins, credential distribution, and field coordination.
• Support event setup and teardown , ensuring all physical layouts align with approved operational plans.
• Facilitate post-event debriefs by compiling feedback, notes, and operational summaries to improve future processes.

Education/Experience

• Currently enrolled in a college or university program related to event management, hospitality, motorsport, or a similar field.
• Required: Minimum GPA of 3.0
• Recent graduates or students enrolled in a vocational/technical program are also encouraged to apply.
• One to two years of relevant experience in hospitality, event planning, or related training; or an equivalent combination of education, hospitality, and general business experience. A background or interest in hospitality, event planning, and/or motorsports is highly desirable.
• Strong organizational skills with keen attention to detail
• Excellent communication and interpersonal abilities
• Ability to work in a fast-paced environment while maintaining professionalism
• Proactive problem-solving skills and a positive attitude
• Basic understanding of event logistics and operations is a plus but not required
• Experience providing administrative support in an office setting is a plus.

This paid internship provides an exciting platform to develop your skills in event operations while contributing to memorable experiences. Join us and help make each event a success!

• Job Types: Temporary, Internship
• Pay: $20.00/hr.
• Internship: March 1st - September 25, 2026

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