Job Description :
General Summary:
The role of the Executive Assistant at Family Dollar for Merchandising is responsible for providing administrative support to the Senior Vice President and administrative support for the Merchandise team Vice Presidents. This position is responsible for operating highly confidential information in a complex environment while still embracing Family Dollar’s store-centric commitment to customers, customer service and sales.
Principal Duties & Responsibilities:
1. Support Vice President and/or Senior Vice President in all financial oversight activities including budgeting/forecasting, expense report processing, invoice review/processing and travel reimbursements.
2. Managing and organizing complex activities such as meetings, travel, conferences, meals and project activities for Senior Vice
President and other members of Merchandising.
3. Creates and assist in preparation of presentations for meetings (Board of Directors, Merchandising Team, Department, Company, etc.).
4. Anticipating the administrative needs of Vice President, Senior Vice President and Merchandising.
5. Assisting in smooth implementation/transition of departmental processes and procedures.
6. Facilitates communication for teams reporting through the Vice President and/or Senior Vice President of Merchandising; assist in preparation of internal and external memos and correspondence.
7. Maintaining office supply inventory; anticipating supply needs and managing supply order/procurement process.
8. Assists in the coordinating of Merchandising Department moves and setting up of new offices, phones, equipment, supplies and business cards and troubleshooting issues that may arise because of on-boarding.
9. Provides agendas and other essential materials and coordinates departmental functions including, Merchandising Team Holiday luncheon, Merchandising Team Building sessions, and Merchandising Town Hall Meetings.
10. Continuously monitors Retek Merchandising System to assure all purchase orders are approved; receives and approves incoming orders from all LOBs to ensure timely distribution of product.
11. Manage the merchandise calendar and ensure all associated events stay in sync with project timelines and key meetings do not overlap, including but not limited to scheduling executive assortment walkthroughs.
12. Other duties as assigned.
Position Requirements:
Office work environment, 40+ work hours per week
Minimum Requirements:
Education: High school or GED required and Associate’s Degree preferred
Experience: 5 + years of executive support experience, preferably in a corporate retail environment. Experience supporting executive and senior level management.
Job Related Skills: Proven track record in priority setting and managing multiple tasks and strong written and communication skills with excellent organizational skills. Applicant must have high attention to detail, strong work ethic and ability to work in a fast paced environment.
Computer Skills: Proficient MS Word, Outlook, Excel and PowerPoint skills
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