Job Description

ALEXIS is seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO & Creative Director.

This role demands impeccable attention to detail, the ability to anticipate needs, and the agility to manage shifting priorities under pressure.

As a trusted right hand to the CEO and founders, you will oversee high-level communications, and critical business operations in a high-expectation, high-stakes environment where tight deadlines and adaptability are the norm.

This is an opportunity for someone who thrives in a high-pressure luxury fashion industry and can operate with efficiency, discretion, and precision at all times.

Location: Miami | Full-Time

Reports to: CEO & Founders

Key Responsibilities

Executive Support & High-Stakes Schedule Management

• Own and optimize the CEO’s calendar, ensuring seamless scheduling of meetings, key deadlines, and business-critical commitments while maintaining accurate records of crucial dates.
• Proactively manage time and priorities, balancing competing demands with precision and efficiency.
• Coordinate all travel arrangements, handling itinerary changes and last-minute adjustments with discretion.
• Anticipate and organize upcoming events and engagements, ensuring seamless execution based on the CEO’s schedule.

Talent Acquisition & Hiring Oversight

• Scout, evaluate, and secure top talent across all departments, ensuring alignment with company needs.
• Maintain accurate logs of strong candidates for future opportunities and proactively seek potential replacements for key roles.
• Implement cost-effective recruitment strategies, identifying the best methods for attracting top-tier talent.
• Review and negotiate recruitment agency contracts to ensure the most competitive terms.
• Manage interview coordination, candidate evaluations, and follow-ups with efficiency and professionalism.
• Proactively source qualified interns for each department, identifying emerging talent to strengthen the team.
• Oversee all aspects of onboarding, including paperwork, healthcare applications, relocation assistance, and travel logistics for interviews.
• Stay ahead of industry trends and top talent movements, ensuring ALEXIS remains competitive in attracting the best professionals.

High-Level Communication & Stakeholder Liaison

• Serve as the CEO’s first point of contact, filtering and prioritizing all internal and external communications.
• Draft and manage confidential correspondence on behalf of the CEO.
• Act as a gatekeeper, escalating urgent matters and deflecting non-essential distractions.

Project Execution & Critical Business Support

• Oversee and drive the execution of high-impact projects, ensuring strict adherence to deadlines, budgets, and strategic goals.
• Collaborate with cross-functional teams to maintain operational efficiency and streamline execution.
• Take full ownership of event planning and execution for all company-related events, ensuring seamless coordination and flawless delivery.
• Assist in store buildouts and openings, managing contractors and vendors to ensure timely execution, quality control, and material approvals.
• Support brand initiatives and project-based activations, ensuring alignment with business objectives and creative vision.

Administrative Operations & Office Management

• Oversee expense reports, contract reviews, document control, lease agreements, and executive administrative tasks with precision and accuracy.
• Manage employee onboarding, insurance contracts, background checks, and compliance documentation, ensuring seamless operations.
• Resolve disputes, support teams, and coordinate vendor management to maintain smooth business functions.
• Maintain strict calendaring of key dates and deadlines, proactively tracking critical business milestones.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure daily office operations run efficiently, addressing any challenges with a proactive, solution-oriented approach.

Qualifications & Skills Required

• 7+ years of Executive Assistant experience in a fast-paced, high-pressure environment, preferably within fashion, luxury, or creative industries.
• Proven ability to manage high-stakes schedules, complex logistics, and demanding priorities.
• Exceptional communication skills, with the ability to navigate VIP interactions and high-level stakeholder relationships.
• Mastery of Microsoft Office, Google Workspace, and project management tools.
• Highly organized, resourceful, and able to think three steps ahead.
• Discretion and professionalism in handling confidential matters.

Who Will Excel in This Role?

• A fast-thinking, solution-oriented professional who thrives under pressure.
• Someone who can manage chaos with structure and precision.
• An expert communicator who can handle high-stakes interactions with confidence.
• A highly organized, detail-oriented individual who never lets anything slip through the cracks.

If you thrive under pressure, operate with precision, and have the skills to support a high-powered CEO in a fast-paced luxury brand, we’d love to hear from you.

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