Job Description

Who Are We?

Welcome to Altar'd State at Home, where we are bringing the same heart and soul you love from Altar'd State into your home. Launching in March 2025, we're dedicated to creating beautiful, unique furniture and decor that reflect your spirit and lifestyle. Inspired by timeless elegance and modern charm, our pieces are crafted to make your space feel warm, inviting, and uniquely you. This is the perfect time to join a growing team to transform houses into homes filled with love and beauty.

Our Mission

“Stand Out. For Good”. At Altar’d State, those four words are more than just our motto, they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local

charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.

The Executive Assistant will provide high-level administrative support to the President of Altar’d State at Home. They will also serve as a liaison to senior management teams across the organization; organize and coordinate executive outreach; and oversee special projects. They must be driven, highly organized, and thrive working in an entrepreneurial, fast-paced office environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, strong multi-tasking skills, and uncompromising attention to detail.

Responsibilities

• Manage sensitive matters with a high-level of confidentiality and discretion.
• Manage and maintain complex calendars and schedules, resolving conflicts across the organization.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of organizational objectives.
• Arrange and manage executive travel and accommodations both domestic and internationally; manage and reconcile travel expenses ensuring accurate and timely submission.
• Oversee and manage office operations, manage and order supplies, and vendor coordination ensuring a well-organized and efficient work environment.
• Track and manage office budgets, including expenses related to travel, supplies, and vendor contracts.
• Implement and improve expense tracking systems to optimize financial efficiency.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Ensure efficient and timely written and verbal communication and effective time management.
• Draft and prepare correspondence for internal announcements, leadership meetings, and organizations that the executive is involved with.
• Manage the Executive’s contacts and respond to emails, texts, and calls, including outside business hours.
• Use discretion, confidentiality, and sound judgment to handle C-Level matters.
• Represent the company and Executive in a positive light through great follow-through and professionalism.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.
• Complete ad hoc projects as assigned, including personal events and family-related tasks.
• Attend and record minutes of meetings; transcribe and distribute minutes.
• Maintain a flexible schedule and travel as necessary, mostly between SF and LA.

Our Requirements

• 5+ years of proven experience as an Executive Assistant, Office Manager, or in a similar role supporting senior leadership.
• Demonstrated expertise in project management, prioritizing competing demands, and driving initiatives to completion in fast-paced, high-pressure environments.
• Strong organizational and time management skills, with the ability to handle multiple tasks and meet tight deadlines.
• Move with urgency and precision, anticipating needs and adapting seamlessly to shifting priorities and evolving circumstances.
• Excellent written and verbal communication skills, with the ability to handle sensitive information and difficult conversations with discretion.
• Experience in the preparation of presentations and visual collateral.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Google Workspace (Sheets, Docs), and Apple technology.
• Familiarity with travel arrangements and expense management systems (e.g., Concur) and ability to oversee expense tracking and reporting.
• Bachelor's degree preferred
• A terrific work ethic accompanied by a get-it-done attitude
• Willingness and ability to travel as needed between San Francisco and Los Angeles to support executive needs and office operations across both locations.

Physical Requirements

• Demonstrate flexibility and availability to provide support outside of regular business hours, including evenings and weekends, as needed
• Please Note | This position requires the team member to be on-site Monday through Friday at our Home Office in San Rafael, CA

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