Job Description

Legal Administrative Assistant – Contract Position

Walnut Creek, CA

Summary: We are seeking a pro-active, detail-oriented and tech savvy Legal Assistant to support our busy West Region legal team. This role is essential in supporting daily legal operations with a focus on document management, workflow automation and technology tools. Also, will perform a variety of administrative support duties to all levels of department management and staff, including:

Your Day-to-Day:

• Manage electronic and physical files, ensuring accuracy, version control and compliance with retention policies.
• Maintain and organize digital document management systems (e.g., Sharepoint).
• Draft, proofread and format legal documents, correspondence and presentations.
• Coordinate e-signature workflows and manage document execution tracking using platforms like DocuSign.
• Assist in legal technology implementation and user training to help drive efficiencies across legal department.
• Track legal matters, deadlines and deliverables, and support case and contract management systems, including data entry, tracking deadlines, and status updates.
• Conduct legal and factual research using on-line databases and tools as needed.
• Manage calendars, coordinates meetings and books travel arrangements.
• Prepare agendas, gather materials, take minutes for West region office matters.
• Handles highly confidential and sensitive information with the utmost discretion.
• Other tasks and duties, as required.

Who You Are:

As a successful candidate, you will bring the following to the team:

• Associate’s degree or paralegal certificate required. Bachelor's degree preferred.
• Three or more years of experience in a legal assistant or paralegal role, preferably in a corporate/in-house department.
• Proficiency with legal and business software (e.g., Microsoft 365, Sharepoint, DocuSign). Strong excel and power point skills preferred.
• Efficient with strong organizational skills and the ability to manage multiple priorities.
• High attention to detail and ability to work independently in an unstructured environment with minimal supervision.
• Excellent people skills with the ability to communicate effectively among all levels of the organization.
• Exceptional judgment and problem-solving skills.
• Highly adaptable, enthusiastic, ambitious and willing to learn.

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