Job Description

A private equity firm in Midtown Manhattan is seeking a highly organized Office Manager & Receptionist to join their team.

Responsibilities:

Office Management & Reception

• Serve as the first point of contact for visitors and callers, greeting guests warmly and professionally.
• Manage front desk operations, including answering and directing phone calls, taking messages, and handling general inquiries.
• Monitor and respond to the general company inbox.
• Maintain a clean, organized, and welcoming reception and office environment.
• Manage office and grocery supply orders, as well as three weekly team lunch orders.
• Oversee vendor relationships, including cleaning services, maintenance, and building management.
• Handle guest security check-ins and issue visitor badges as needed.
• Manage conference room bookings and guest workspaces.
• Sort, distribute, and send mail, packages, and deliveries.
• Provide light IT/AV support (e.g., Zoom meeting setup).
• Assist with planning and coordinating onsite events, happy hours, and internal gatherings.
• Support the broader team with general administrative tasks as needed.

Requirements:

• 3–6 years of experience in office management, reception, or administrative support (Private Equity or related industries preferred).
• Bachelor’s degree required.
• Strong communication, organizational, and multitasking skills.
• Professional, friendly demeanor with excellent interpersonal skills.
• Proactive, detail-oriented, and able to work independently.
• Proficiency in Microsoft Office and Zoom.

Fully onsite, Monday–Friday

Salary: Up to $120,000 + bonus

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