Job Description

Chesapeake Search Partners is partnering with a mission-driven nonprofit to hire an Operations Coordinator who will play a key role in supporting leadership and executing high-impact fundraising events throughout the year. This hands-on role is perfect for someone who loves organization, thrives in a fast-paced environment, and takes pride in bringing events and operations to life with purpose and precision.

Key Responsibilities:

Event Management & Logistics

• Lead planning and on-site coordination for major events (galas, golf outings, community fundraisers, and auctions).
• Manage logistics such as travel arrangements, vendor coordination, silent auction setup, seating charts, and run-of-show details.
• Serve as a key point of contact for guests and donors during events.
• Support event packing, setup, and teardown (must be comfortable with physical aspects of event prep).

Leadership & Operations Support

• Support executive leadership with scheduling, meeting prep, and follow-up, ensuring priorities stay on track and needs are anticipated in advance.
• Coordinate weekly scheduling touchpoints and proactively flag conflicts or follow-up actions.
• Maintain organized documentation, meeting notes, and key deadlines across projects.

Communications & Media Coordination

• Oversee the organizational media and content calendar, ensuring that planned communications (email campaigns, social posts, etc.) align with event timelines and fundraising initiatives.
• Collaborate with internal staff to ensure deliverables are scheduled and executed on time.

Administrative Support

• Assist with budget tracking, reimbursements, and documentation related to events and operations.
• Maintain organized records and help streamline processes across departments.

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