Personal Assistant Job at The Quest Organization, New York, NY

WSthbkhPVVZXbmdQZVVFTHdhREVla2VKL0E9PQ==
  • The Quest Organization
  • New York, NY

Job Description

An Ultra-High-Net-Worth (UHNW) family based in New York City is seeking a highly professional, discreet, and detail-oriented Personal Assistant to support the principals and their family office.

Key Responsibilities:

  • Serve as primary point of contact for the principals’ day-to-day personal matters
  • Manage complex calendars, appointments, and schedules (both personal and professional)
  • Coordinate domestic and international travel, including private aviation, hotels, itineraries, and visas
  • Liaise with household staff, vendors, and service providers to ensure smooth household operations
  • Oversee personal errands, shopping, and gifting (including sourcing, wrapping, and delivery)
  • Event planning and coordination, including private dinners, family functions, and special occasions
  • Maintain confidentiality and security of sensitive family and business information
  • Handle expense reporting, petty cash reconciliation, and basic bookkeeping as needed
  • Monitor and manage household inventory and supplies
  • Ensure proactive problem solving and support in emergencies or unexpected situations

Qualifications:

  • Minimum 5 years of experience in a Personal Assistant or Executive Assistant role for UHNW individuals or family offices
  • Strong knowledge of NYC and surrounding areas (restaurants, vendors, services, etc.)
  • Ability to work flexible hours, including occasional evenings and weekends
  • Highly discreet with a commitment to confidentiality and professionalism
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Tech-savvy with proficiency in Microsoft Office, Google Workspace, and modern communication tools
  • Bachelor’s degree preferred but not required
  • Valid driver’s license and passport preferred

Job Tags

Work at office, Flexible hours, Afternoon shift,

Similar Jobs

Confident Search Consultants

Territory Sales Engineer - Northern OH (1702044) Job at Confident Search Consultants

 ...Territory Sales Engineer - Northern OH (1702044) $85k to 105k per year Cleveland, OH Full Time; Remote Hybrid Summary: Robotics, Motion Control, Component and Technical product sales. Preserve and grow company product sales with existing accounts and... 

Smith Arnold Partners

Epic Systems Analyst Job at Smith Arnold Partners

 ...Epic OpTime Application Analyst (Hybrid) Were looking for an experienced Epic OpTime Analyst who enjoys digging into the build, solving problems, and making the OR run more efficiently. If youre certified in OpTime (Anesthesia a plus) and want to work somewhere... 

CyberCoders

Superintendent Job at CyberCoders

 ...addressing any issues that arise promptly. Maintain clear communication with project stakeholders, including clients, architects, and contractors, to ensure project alignment and address concerns. Prepare and submit daily reports on project status, including manpower,... 

Life's Abundance, Inc

Warehouse Team Member Job at Life's Abundance, Inc

Lifes Abundance is looking for a reliable and motivated Warehouse Team Member to join our employee-owned team in Bristol, CT (Please note: We are in Waterbury and in the middle of transitioning to Bristol). As a key player in our operations, youll handle order preparation...

AR VIRGIN HAIR

Social Media Manager Job at AR VIRGIN HAIR

 ...ideal candidate is a hard-working team player who will play a critical role in creating original digital content across various social media platforms. About the Role Amora Renae Collection is a luxury beauty and hair extension brand dedicated to empowering women...