Job Description

Summary:

Our client is a leading and growing consultant firm looking to add an experienced and professional Senior Administrative Assistant to their team. The Senior Administrative Assistant will directly support multiple consulting professionals. Responsibilities include coordinating deadlines, analyzing and handling sensitive information, and playing a critical role in handling a blend of assignments. Support will include making meeting arrangements, managing business and personal calendars, booking domestic and international travel, expenses, time entries, and case documents.

The Senior Administrative Assistant must have at least 3 years of admin and people leadership/office management experience in a fast-paced environment. They also must have experience working in a mid-to-large-sized company.

Senior Administrative Assistant Requirements:

• High School diploma or equivalent required, college degree preferred.
• Minimum four (4) years administrative experience; experience with a professional services firm preferred.
• Exceptional written and verbal communication skills in English and the ability to interact with people at all levels.
• Preference given for prior experience in legal technology industry or legal professional services.
• Excellent organizational and prioritization skills with high attention to detail and the ability to meet deadlines and respond in urgent situations.
• Working understanding of engagement contracting, client billing, and accounts receivable processes.
• Exhibit sound judgment and common sense while making decisions.
• Ability to maintain composure and maintain an executive presence during high pressure situations by being resourceful, anticipating needs, prioritizing responsibilities, and proactively managing schedules.
• Ability to be discreet and handle confidential, sensitive information.
• Self-starter with a proactive approach to providing exceptional customer service, possessing professional interpersonal skills with internal and external customers at all levels.
• Advanced proficiency with MS365 Suite including Teams, SharePoint, Word, Outlook, Excel, and PowerPoint with capability to quickly learn and apply new technology.
• Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
• Must have ability to start work at 8:30 AM and work full time, with the flexibility to work overtime as needed, in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
• Must become familiar with, and promote and abide by, our Core Values as defined by the clients Code of Conduct and foster an inclusive environment with people at all levels of an organization.
• Ability to lift a minimum of 15 pounds.

Senior Administrative Assistant Responsibilities:

• Handle sensitive and urgent information from clients, clients' personnel, and other contacts while exercising appropriate judgment when responding.
• Manage complex calendaring, book travel, process expense reports and time reporting.
• Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
• Create and edit correspondence, invoices, engagement letters, and presentation materials.
• Special projects supporting your clients which may include preparing meeting materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
• Support internal consultants with external client event planning, travel planning, and coordination.
• Balance multiple priorities while considering risk, importance, urgency, political impacts, and other linkage.
• Maintain contact database and send various mailings to contacts.
• Set up conference rooms for meetings, including catering and post-meeting clean up.
• Perform back-up support for other admin professionals.
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities

WHO WE ARE

Choosing the Hire Road is about shared success, active and committed partnerships and relationships that last. Hire Road is solely focused on connecting highly skilled professionals with leading organizations. We are a solutions-based, results-oriented staffing

company specializing in a wide range of industry specific practices. To put it simply, we recruit, screen and hire talented people for temporary and full-time positions.

This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of

the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty.

Equal Opportunity Employer

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