Job Description

Job Title: Administrative Assistant

Hours: Full Time Position

Salary Range: Salary based on experience

Location: Larchmont, NY

Work Location: On-site/In Office

Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.

Key Duties and Responsibilities:

• Manage daily administrative tasks, including answering phones, and scheduling
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
• Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace

Required Skills and Proficiencies:

• Ability to work independently and as part of a team
• Ability to complete a high volume of work within deadlines
• Ability to work with little supervision and the ability to take initiative
• Excellent organizational and time management skills
• Excellent interpersonal, oral, and written communication skills
• Good problem-solving skills
• Experience writing and delivering communications to other departments
• Strong attention to detail

Preferred Work Related Experiences:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Experience in Salesforce is helpful

Preferred Educational Background:

• High school diploma or equivalent; associate or bachelor’s degree preferred.

To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.

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