Job Description

About Camp Beech Cliff

Based on a 50-acre property on Mt. Desert Island, Maine, the campus borders Acadia National Park, and has an extensive waterfront on Echo Lake. CBC’s mission is to enrich the lives of people of all ages through its summer camps and year-round outdoor education and recreation programs, inspiring personal growth connections among people, and an appreciation of the natural world.

Camp Beech Cliff is a nonprofit education / recreation center with its core program being its summer day camp with an average of 220 campers each week and a growing outdoor education program. Developing relations with our participants, families, volunteers, donors, and other stakeholders is the lynchpin to CBC’s success; it is a priority to have highly trained/skilled employees running our programs throughout the year, including10 year-round staff, per diem staff, and 65 additional seasonal staff in the summer.

Position Summary

As part of the senior management team, the Director of Finance is responsible for financial oversight and serves as the Treasurer of the Board of Trustees and the Board of Directors for Camp Beech Cliff MDI and CBC Holdings. Reporting to the CBC’s President/Executive Director, the Director of Finance participates in developing CBC’s overall policies, objectives, and goals as related to the financial well-being and long-term financial health of the organization’s $2 million operation. This individual provides leadership of CBC’s accounting systems, financial analysis, internal controls management, annual external audit, and contractual arrangements.

Key Responsibilities

Supervise and provide guidance to the bookkeeper and/or other financial personnel, and ensure timely and accurate activities of bookkeeping tasks, including account payable & receivables, payroll, and bank reconciliations. Ensure that Development fundraising and Camp Registration reporting is reconciled to financial reporting within accounting system. In the key event of the absence of support staff, the Director of Finance is responsible for ensuring that key accounting and reporting functions are completed timely.

Establishes, coordinates, and maintains accounting systems that properly reflect the financial position of the organization. By the 15 th of each month, this includes:

- Conducting the monthly reconcilements of general ledger balance sheet items and detailed review of income statement accounts, and certification of accuracy

- Providing detailed financial reporting for each departmental area

- Presenting consolidated reporting to the Boards that includes actual versus planned budgetary performance, forecasting, the cash position, and report on investment accounts for the previous month.

Manages all interfund transactions to ensure proper use of restricted monies. This includes processing annual spending rate transfers between endowment funds and their corresponding income funds so that proper amounts are available to spend.

Reviews all operating policies and procedures relating to Business Office functions, ensuring that proper internal controls are in place. Also, ensures that accurate and up-to-date written procedures are in place for all functions.

Works with department heads to review spending, report on grant coordination and formulate an annual budget. Prepare detailed summary budgets for presentation to be approved by the Board of Directors, and then by the Board of Trustees in November.

Maintains the general ledger structure and processes including year-end closing and input of budget information.

Compiles financial information necessary for the completion of the organization’s annual audit and 990 tax filing for three CBC entities. Completes various reports required by State & Federal Government agencies.

Prepares financial modeling, including break-even analysis with camp enrollment, year-round programs, and rentals with respect to fixed and variable costs. This includes developing financial reports that effectively convey organizational priorities, strategies, and progress for management, both the Board of Directors and the Board of Trustees.

Qualifications

Bachelor’s degree in accounting, finance, or related field; CPA certification preferred, with a minimum of 3 years in senior financial management experience for a non-profit organization.

Demonstrated expertise in fund accounting , including the ability to manage multiple funds with distinct purposes, ensuring accurate tracking of revenues and expenses according to donor-imposed or grant-specific restrictions. Proficient in maintaining and reporting on restricted net assets , ensuring compliance with legal and regulatory requirements, and providing transparent financial statements that reflect both temporary and permanently restricted resources. Experience in reconciling fund balances, monitoring the release of restrictions, and supporting audits related to restricted funds.

Proven expertise in financial reporting, accounting, budgeting, and regulatory compliance.

Solid understanding and ability to implement and communicate internal fiscal controls.

Demonstrated proficiency with QuickBooks and MS Excel.

Excellent analytical and organizational skills.

An ability to build genuine, respectful relationships and quickly establish credibility with people from all socio-economic segments and levels of leadership, and all dimensions of diversity.

Ability to communicate clearly and share information effectively, both verbally and in writing.

Demonstrate an understanding of and commitment to CBC’s mission, vision, and values.

Capacity to maintain confidentiality and handle sensitive information appropriately.

Compensation

This is a part-time, exempt position that averages 20 hours per week. Weekly demand will vary depending on the time of the month/year. The salary is $35,000-$40,000, depending on experience, with up to $5,000 stipend to cover travel to CBC to work with the staff. (Traveling twice a month to CBC and working 2 full days with each trip is preferrable, but there is flexibility depending on the month.) Also preferred is that this employee reside in the State of Maine year-round, or in a border state for easy travel to Camp Beech Cliff. The candidate must pass a background check before hiring.

To Apply

Please submit a cover letter and current resume to: Debra Deal, President/Executive Director at [email protected] . This position will remain open until filled.

Non-discrimination Policy

Camp Beech Cliff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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